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The name of this organization shall be the Camera Club of Richmond, hereinafter referred to as the Club.

Article I – Purposes

Section 1.  This Club is a non-profit organization, established for educational purposes, as

set forth below:

(a)        To promote the art of photography as a hobby in a congenial atmosphere;

(b)        To provide educational experiences in the pursuit of excellence in photography;

(c)        To promote public interest in and respect for fine photography.

(Accordingly, it is the policy of the Club not to display photographs that may be pornographic,

inflammatory, or offensive to the membership or to community sensitivity.)

Article II – Membership

Section 1.  Any person 16 or older with an interest in photography may apply for membership.

Section 2.  Regular Membership – Members shall be dues paying persons interested in

photography.A person becomes a member by filing a completed application form and paying dues.

Section 3.  Honorary Membership – This is a complimentary membership, carrying with it the

right to attend regular meetings and other Club-sponsored events, and to discuss, but not to

make motions, vote, or hold office, or enter into Club competitions.  Honorary memberships

must be proposed by the Board and approved by two-thirds (2/3) vote of the members

present at a regular meeting of the Club.  Such membership shall require no fees or dues and

shall be reviewed annually by the Board.

Section 4.  Life Membership – Life membership is a meritorious position which can be

bestowed on active or previously active Club members.  Life membership, as the title implies,

shall be for the lifetime of the member and can be terminated only by resignation or by

majority vote of the Board.  Life members shall have all the privileges of regular members and

pay no dues.  Life membership must be proposed by the Board and approved by two-thirds

(2/3) vote of the members present at a regular meeting of the Club.

Article III – Admission of Members

Section 1.  Applicants for membership must submit an application to the Membership

Director. Go to the link below for a application. You will need Adobe reader to read it. That

can be found on the Newsletter page. Print and fill out a copy to bring to a meeting.

Section 2.  Applications shall be approved by a majority vote of the Board of Directors.

Section 3.  Membership will become effective on notification to the new member and upon

payment of dues.

Article lV  III– Dues

Section 1.  The amount of dues shall Annual dues shall be recommended by the Ba majority vote of the 

Board of Directors, and approved by the membership at a regular meeting, and shall be payable to the 

Treasurer no later than the March meeting. by February 1.

Section 2.  Any member being more than two months in arrears in payment of annual dues

shall be dropped from membership after notification.

Section 3.  Dues shall be prorated for new members based on a semi annual basis.

 After July 1, dues for new members are reduced to 50% for the remainder of the year.Members joining 

after Nov 1 and paying full dues will have full membership for the entire following year.

Articles V IV– The Board of Directors

Section 1.  The elected Board of Directors shall be made up of the following officers:

President

Vice President

Treasurer

Secretary

Directors shall include:

Membership Director

Print Director

Slide Director

Digital Director

Activities Director

Publications Director

Webmaster

Librarian

Immediate Past President

Section 2.  All officers and directors Board members shall enter upon their duties on the first day 

of January each year.

Section 3.  Responsibilities and Powers – The Board of Directors shall have general control

responsibility of all interests of the Club, with limitations specified in Article IV, Section 4., 

and shall establish Club policies and approve all unbudgeted expenditures over $50.

Section 4.   Major actions taken by the Board of Directors must be ratified by a majority vote

of members present at a regular Club meeting, having been notified by publication in the

Southern Exposure.  Major actions are those involving changes to the Bylaws, dues, and 

major projects requiring Club expenditures.  Notice of major actions taken by the Board shall be 

provided to the membership via the website prior to being voted upon. Major actions must be ratified by a 

majority vote of members present at a regular meeting.

Section 5.  The Board of Directors shall meet at the call of the President or upon request of

four members of the Board, provided one is an officer.

Article VI  V- Duties of the Officers and Directors

Section 1.  The duties of the officers shall be as follows:

(a)        The President shall be the executive officer of the Club and shall preside over all

meetings of the Club and of the Board of Directors.  The President shall be an ex-officio

member of all committees, except the Nominating Committee, appoint the chairmen of

committees as may be necessary, and shall perform such other duties as usually pertain to

the office of President.

(b)        The Vice President, in the absence of the President, shall preside at all meetings of

the Club and of the Board of Directors, and shall perform such other duties as usually pertain

to the office of the Vice President or as may be assigned by the President.  The Vice

President shall also be responsible for planning programs.

(c)        The Treasurer shall keep a record of the member’s dues, collect all funds due the

Club, and shall deposit same in the official depositories.  The Treasurer shall issue all checks

for the club.  Accounts and books shall at all times be open to the inspection of the President,

the Board of Directors, and any authorized auditors.  A financial report shall be made as the

President or Board of Directors may require.  The treasurer shall submit a report at the board

meetings to be approved.  The proposed annual budget shall be submitted by the Treasurer

for the calendar year and approved by the Board at the January board meeting.  All

unbudgeted expenditures are to be submitted to the Treasurer and approved by the Board.

The Treasurer will notify the Membership Director and the Publications Director of payment of

membership dues.

(d)        The Secretary shall record the minutes of the meetings of the Board of Directors and

submit copies for approval at subsequent Board meetings.  The Secretary shall also retain

custody of the minutes of past meetings until they are placed in the archives for a period of

five years.  The Secretary shall also take brief notes at regular Club meetings and record all

votes and other  events of importance, including special business transacted by the

membership or general club correspondence, e.g., sympathy, sickness, thank you notes.

Section 2.  The duties of the Directors shall be as follows.

(a)        The Membership Director shall be responsible for coordinating the recruitment of new members.

recruiting new members through personal contacts and publicity.  The Ddirector shall accept applications 

for membership, and present these to the Board of Directors for approval.  The director shall notify 

applicants of the actions taken by the Board of Directors on applications for membership.  The director 

shall keep an up-to-date record of the members who have joined throughout the year and furnish this 

information to the Publications Director.  The Membership Director shall act as official host for the Club, 

introduce guests, and keep the guest book used at each meeting.  The membership Director shall maintain name 

tags of members and prepare name tags for new members.

(b)        The Slide, Print and Digital Directors shall be responsible for:

Recommending Establishing rules for Club evaluations and the end-of-year  competition and submitting these 

rules for Board approval.

Accepting and logging in entries to evaluations and ensure that all entries conform to the

Evaluation Guidelines and being responsible for determining if an entry may be pornographic,

inflammatory, or offensive to the membership or to community sensitivity.  Any concerns of this nature will 

be sent to the Board members for advice. There will be a vote by all three directors and the Club president.

Maintaining records of entries by members at evaluations and furnish them to the Publication Director.

Accepting entries, maintaining records at the end-of-year competition and providing the

Publication Director with the results to produce end-of-year awards and certificates.

Presenting end-of-year awards and certificates at annual banquet.

Obtaining evaluators for Evaluation Night at regular club meetings and end-of-year

competition.

(c)        The Activities Director shall be responsible for all group activities of the Club outside

of the regular meetings, including but not limited to field trips, the annual picnic, the Annual

Banquet and any other outside activities like exhibiting, judging by club membership.

(d)        The Publications Director shall be responsible for the Southern Exposure newsletter which shall 

be published monthly and posted on the website to be published monthly in printed and email versions and 

provided to the webmaster for posting on the CCR website, and for the issuance of such other Club 

publications as directed by the Board.

(e)        The Webmaster shall maintain the Club’s website, and post all pertinent Club

information in a timely manner.  The Webmaster shall post a gallery of images from Club

members.

(f) The Librarian shall manage the acquisition, storage and cataloging of print and media resources and 

monitor their circulation.

Article VII VI– Meetings, Quorum, and Conduct of Business

Section 1. - Meetings

(a)        Regular meetings of the Club shall be held monthly at such time and place as directed

by the Board.   Members shall be notified in advance of the dates, time and subject of all

regular meetings through the Southern Exposure and Club the website.

(b)        Board of Directors meetings, committee meetings, and any special meetings shall be noted on the 

website. announced in advance at the regular Club meetings and in the Southern Exposure.

(c)        The annual meeting of the Club shall be held in conjunction with the Annual Banquet

during the month of December at a time and place to be decided by the Board of Directors.

Adequate notice shall be given by announcements at prior regular Club meetings and in the

Southern Exposure.  Newly elected officers shall be installed at this meeting.

Section 2.  At regular Club meetings, a quorum for conducting business at a regular meeting

shall be 40%30% of the regular membership.

Section 3.  At Board meetings, a quorum shall be a majority of the the Directors.

Board members.

Section 4.  Conduct of business at Club meetings shall be carried out in accordance with

Robert’s Rules of Order Newly Revised.

Article VIII VII– Nominations, Elections, and Terms of Office

Section 1.  During the first regular meeting in September, the At the September meeting, members shall elect a

Committee of three (3) to function as the Nominating Committee. led by the President or his/her designee. 

The duties of this committee The Committee shall be to solicit nominations and prepare a slate of officers and 

directors for the coming year.  The chairman shall furnish this slate to the Publications Director in time for

publication in the October issue of the Southern Exposure and Club on the website, and shall announce it

to the Club at the  regular meeting in October.

Section 2.  The election of Officers and Directors shall be held at the November meeting, the

date of which shall be announced in advance during a prior Club meeting and in the Southern

Exposure..

Section 3.  During the meeting at which the election takes place, the Chairman of the

Nominating Committee shall present the slate nominated by the Committee.  Additional

nominations may be made from the floor with the stipulation that all nominees have agreed to

serve.

Section 4.  Officers and directors of the ClubMembers of the Board shall be elected for a term of one year. 

or until their successors are elected at the Club’s Annual Banquet assuming their duties on the first

day of January.

Section 5.  In case of a vacancy in the office of the President, the Vice President shall

succeed to the Office.  In the case of a vacancy in any other office or a directorship, the Board

of Directors shall select a successor.

Article IX VIII– Finance

Section 1.  The fiscal year of the Club shall begin on the first day of January.

Section 2.  An auditor appointed by the Board of Directors shall audit the Club’s books and

accounts at least once each year.

Section 3.  The Board of Directors shall approve the official depositories.

Section 4.  The Annual Treasurer’s Report shall be approved by the Board of Directors.

Article X IX – ByLaws Amendments

The Bylaws may be amended by a two-thirds (2/3) vote of the members at any meeting with an established 

quorum, of the Club, provided notice of the proposed amendments and the date of the voting shall have

been published in the Southern Exposure at least two weeks prior to the meeting during

which the voting will take place, and provided also that an announcement of the date and

issue shall have been made at a prior Club meeting.

shall have been made at the previous meeting and published on the website at least two weeks prior to 

the vote.

Article XI X– Dissolution

In the event of dissolution of the Club, the assets remaining after payment of all obligations

shall be properly sold and any money remaining in the treasury shall be deposited in the

Virginia Commonwealth University Department of Photography and Film, to be used for

scholarships at the discretion of the Chairman of the Department.